Certification

Request for Certificates for Graduates

Japanese Certificate Issuance at a Convenience Store

The service is available for a regular student at a multi-photocopy machine at 7-Eleven, Family Mart and Lawson. An issuance fee applies.
Please find details on this page. (in Japanese)

  1. 1.Available certificates in English
    1. 1.Certificate of graduation (Shuryo shomeisho 修了証明書)
    2. 2.Certificate of withdrawal (Taigaku shomeisho 退学証明書)
    3. 3.Academic transcript (Gakugyo seiseki shomeisho 学業成績証明書)

    *Certificate of graduation & Academic transcript is available only in Japanese.
    *If you need other certificates, please contact the GSM office.

  2. 2.Period required (from time of application to issuance)

    Certificates in Japanese: 3 working days.
    Certificates in English: 10 to 14 working days.

  3. 3.Issuing fee

    Free

Request for Certificates by Mail

Please enclose the following items. Applications via telephone, fax, email will not be accepted.

  1. 1. Request for Certification

    *Please specify any special requests, if any. (e.g. In sealed envelope)

  2. 2. Photocopy of your ID

    Your official ID should be photocopied. (e.g. passport, residence card, driver’s license, health insurance card)
    For certificates in English, a photocopy of your passport is preferred.

  3. 3. Return envelope

    Your address and postage stamp should be on the envelope.

Envelope Size Number of sheets of certificate Stamp
120×235mm (Cho-kei No.3 長形3号) up to 4 sheets 84 yen
up to 9 sheets 94 yen
216×277mm (B5 size / Kaku-gata No.3 角形3号)
*For requests with certificates in sealed envelope
up to 3 sealed envelopes 120 yen
up to 9 sealed envelopes 140 yen

*For express mail, please add extra postage stamp, and write ‘速達’ (“Sokutatsu”) on the return envelope.
*If you are requesting from overseas, please enclose an ‘International Reply Coupon’. The postage fee varies by country. Please make sure to confirm the amount required.

Mailing address
Graduate School of Management, Kyoto University
Yoshida-Honmachi, Sakyo-ku, Kyoto 606-8501, JAPAN

Request for Certificates in Person

Please request for certificates at the GSM office (Research Bldg No.2, 1st floor).
Opening hours: Monday to Friday, 9am to 5pm (except national holidays)

  • Closed on June 18th (University Foundation Day)
  • The office may be closed for other reasons (e.g. school events). Please contact us in advance.
What you need to receive the certificates
Your official ID (e.g. passport, residence card, driver’s license, health insurance card)
If you wish to receive your certificates by proxy
The following items are required:

  1. 1.Letter of proxy (free format, however, your signature is required)
  2. 2.Photocopy of your official ID (e.g. passport, residence card, driver’s license, health insurance card)
  3. 3.The proxy’s official ID (e.g. passport, residence card, driver’s license, health insurance card)
In case you enroll in another department of Kyoto University after graduating the GSM
Certificates may be issued at an automatic certificate dispenser in the campus. Please contact the administrative office of your department.
Contact
Graduate School of Management, Kyoto University
Yoshida-Honmachi, Sakyo-ku, Kyoto 606-8501, Japan
https://www.gsm.kyoto-u.ac.jp/en/contact/general/